Posted: January 16, 2024

Administrative Assistant

Website WQED Multimedia WQED Multimedia

WQED Multimedia

Administrative Assistant
Summary
Title: Administrative Assistant
ID: 1002
Location: Pittsburgh, PA
Salary Range: $28,242 to $42,363
Description

Administrative Assistant

ABOUT WQED

WQED Multimedia champions communities by telling stories and creating experiences that educate, entertain and inspire our neighbors and friends in Pittsburgh and across southwestern Pennsylvania. Seventy years ago, we launched the country’s first community-supported television station—a forerunner to PBS. Fifty years ago, our classical radio station went on the air. Looking forward, we aim to become known as more than a broadcaster as we enrich communities through education and storytelling.

COMPENSATION & BENEFITS

The annual compensation band for this full-time position is $28,242 to $42,363 base salary, commensurate with experience. Employer-sponsored benefits include health insurance via UPMC’s Business Advantage plan ($500 deductible, with premiums on a wage-based sliding scale). WQED pays 100% of the premiums for: Delta Dental PPO, long-term disability insurance from The Hartford, and basic life insurance at 1.5X salary. We offer optional vision insurance through Vision Benefits of America. After 12 months, WQED also contributes 5% of employees’ salary to a 403(b) retirement plan managed by TIAA-CREF.

THE ROLE

WQED Multimedia is seeking an Administrative Assistant to cover the station’s main telephone number and manage the lobby of its headquarters on Fifth Avenue in Oakland. The Administrative Assistant will perform other assignments as directed by the President & CEO and his Chief of Staff, operating with confidentiality and considerable independence.

RESPONSIBILITIES (including but not limited to)

  • Provide front desk coverage by managing a multiline phone system (answering, screening, and forwarding incoming calls); greeting guests and directing them to the appropriate person and office; receiving and sorting mail and packages.
  • Maintain office security by following safety procedures and controlling access via the reception desk (issuing visitor badges, etc.)
  • Provide administrative support to senior leaders, including creating, processing and responding to both hard copy and email correspondence.
  • Schedule meetings for senior leaders.
  • Conduct research, compiling and summarizing information as assigned.
  • Support and provide vacation relief for other employees, as needed and able.
  • Present a positive and professional image for the organization.
  • Operate with confidentiality and considerable independence.

SKILLS & QUALIFICATIONS (including but not limited to)

  • Proven administrative experience.
  • Solid communication skills, both verbal and written.
  • Able to be resourceful and proactive when issues arise.
  • Must be able to operate standard office equipment.
  • Must be able to work in a stationary position for long durations. This position entails sedentary work with repetitive motion.
  • Must have close visual acuity to perform activities such as preparing and analyzing data and viewing a computer screen for extended periods.
  • Must be able to lift and small carry parcels, packages, and other items (weighing up to 50 pounds) while receiving and managing deliveries.
  • Strong computer skills with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Solid time-management skills and ability to multitask.
  • Associate’s or Bachelor’s degree in Business, Sales or Marketing or equivalent professional experience preferred

EQUAL EMPLOYMENT OPPORTUNITY

WQED Multimedia is a fair and equal employer, providing access and opportunities to all applicants without regard to race, color, creed, religious beliefs, gender, gender identity, self expression, sexual orientation, marital status, age, national origin, ethnicity, ancestry, citizenship, disability, medical condition, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law and as directed by the Equal Employment Opportunity Commission. WQED Multimedia provides equitable consideration for employment for qualified applicants with criminal histories in a manner consistent with relevant legal requirements. Qualified applicants with a disability or disabled veterans who are unable or limited in their ability to apply (as a result of their disability) have the right to request reasonable accommodation by emailing careers@WQED.org.

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